Privacy

WEBSITE PRIVACY POLICY

Welcome to our privacy policy!

At Primetime, we value and respect your privacy. We are committed to making our website a safe space for our members by protecting their personal data. This privacy policy explains how we look after your personal data whether you are a member looking for opportunities or to hire. We also tell you about your privacy rights and how the law protects you.

Primetime is our trading name but we are incorporated as Veritas Sine Metu (‘Veritas’) in England & Wales under company no. 11642010. Veritas Sine Metu is responsible for the protection of your data as a data controller. We are registered at the ICO, reference no. ZA503457.

The data we hold about you

By data, we mean personal data that is any information, which enables a member to be identified.

Primetime is made up of all sorts of data that our members decide to publish on their profile. We want our members to make their profile their own but some information is required to set up your profile and we mark that information with a *.

We grouped together the various types of data as follows:

Identity Data includes: your first name, surname, password, location, email address, phone number.
Profile Data includes: your occupation, your experience, qualifications, skills, awards, diplomas/certificates, interests, preferences, photos, videos, website, IMDb link, references and referees’ name and email address, agent’s or staff’s name and email address.
Technical Data includes: your IP address, date and time of logins, browser type and version, time zone setting and location, pages visited on our website, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access our website.
Survey Data is information collected when you agree to fill out our survey, which includes: date of birth, sexual orientation, place of residence, ethnic origin, and socio-economic background.
Marketing and Communications Data includes: your preferences in receiving marketing from us and your communication preferences.
Interview Data is information you choose to share with us when you agree to take part in an interview to be published on our website.

How is your data obtained?

Most of the data we hold about you is information that you decided to publish on your profile at the time it was created and as part of any updates or changes you make to it.

Some data may be collected through other members of our website who post testimonials under your profile.

Other types of data, usually called ‘cookies’, will be generated as you interact and make use of our website. You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. Read our Cookie Policy here.

Lawful basis to use your data

We will only ever use your data fairly, transparently and lawfully.

Legitimate interest

For most data, we will only use it where it is necessary for our legitimate interests and your rights and interests do not override those interests. This gives you the right to object to our use of your data.

Consent

For data like photos and videos where you are identifiable and Survey Data, we rely on your consent.

Survey Data.
Interview Data (except where already included in your Primetime profile).
Marketing and Communications Data.

Where we rely on your consent to process your data, you have the right to withdraw or decline your consent at any time.

Members are responsible for seeking the appropriate permissions and consents from any third party individuals such as agents or staff, whose data they include in their profile.

How do we use your data?

We use your data to:

Enable you to create, maintain and update your profile.
Administer, protect and improve our website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data).
Manage our relationship with you (including notifying you about changes to our terms or privacy policy and promoting our website, asking you to rate us, leave a review or take a survey).

We do not currently use your data for marketing purposes.

We may use statistical or demographical data taken from our website to better communicate about Primetime and what we stand for. This data may be derived from your data but it will always be entirely anonymised. For example, we may aggregate some data to calculate the percentage of Londoners in our members.

Sharing your data

Primetime is all about making our members visible to trusted members of our industry. That is why we only grant access to our website to other members. This means your profile and data will only be visible to other Primetime members.

We may choose to feature some of our members’ work, included in their profile, on our social media accounts such as Instagram or Twitter. We will always ask for your consent, which can be withdrawn at any time.

We may share your data with third parties only where strictly necessary for the purposes we set out above in this policy. Those third parties include IT support, regulated professional advisers or regulatory bodies, such as tax authorities. We require all third parties to respect and protect the security of your data and to treat it in accordance with the law. We do not allow our third party service providers to use your data for their own purposes and only permit them to use your data for our specified purposes and in accordance with our instructions and the law.

Whenever we transfer your personal data out of the EEA, we check a similar degree of protection is afforded to your data by ensuring safeguards are in place. This means we will only transfer your data to third parties in countries that have been deemed to provide an adequate level of data protection by regulatory bodies or to third parties which are under contractual obligations to protect your data under the same standards.

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy policies. When you leave our website, we encourage you to read the privacy policy of every website you visit.

The security of your data

We have in place appropriate security measures to prevent your data from being accidentally lost, used / accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your data to those employees, agents, contractors and other third parties who have a business legitimate need to know. They will only use your data on our instructions and they are subject to a duty of confidentiality.

Our website is hosted by Digital Ocean on a London based data server.

How long will we keep your data?

We will retain your data for as long as your Primetime profile is open and for as long as reasonably necessary to fulfil the purposes we collected it for. We may be required to keep it for longer where legally required, in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect of our relationship with you.

If you have started to create a profile with us without publishing it, you will receive a reminder after 3 months and we will keep your profile in draft for a further 3 months before it is deleted. If you profile is already published and you wish to un-publish it, it will be saved in draft and the same rule will apply.

To determine the appropriate retention period for your data, we consider the amount, nature and sensitivity of the data, the potential risk of harm from unauthorised use or disclosure, the purposes for which we process your data and whether we can achieve those purposes through other means, and the applicable legal, regulatory or other requirements.

Your rights over your data

You are legally entitled to certain rights over your data:

Request access to your data (commonly known as a “data subject access request”). This enables you to receive a copy of the data we hold about you.
Request correction of the data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
Request erasure of your data. This enables you to ask us to delete or remove your data where there is no good reason for us continuing to process it.
Object to processing of your data where you feel our use of your data impacts on your fundamental rights and freedoms.
Request restriction of processing of your data. This enables you to ask us to suspend the processing of your data in certain circumstances such as while we consider your request to delete your data.
Withdraw your consent. Where we rely on your consent to obtain or use your data, you may withdraw that consent at any time.

If you wish to exercise any of the rights set out above, please contact us using the details below. You should note that some of these rights only apply in certain circumstances set out by law. This may mean that we are unable to respond positively to your request. You will not be able to exercise these rights over data included in your profile about third party individuals such as your agent or staff, unless you are duly authorised.

You will not have to pay a fee to access your data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we are authorised by law to refuse to comply with your request in these circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your data (or to exercise any of your other rights). This is a security measure to ensure that data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

Changes to this policy and your responsibility to inform us of changes

We keep our privacy policy under regular review. This version was last updated on 09.05.19.

It is important that the data we hold about you is accurate and current. Please keep us informed if your data changes during your relationship with us by keeping your profile up to date.

Any questions about our privacy policy?